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Administrative Assistant

Underwriting/Reinsurance, Other Careers Job ID 2022-11565 Johnston, Rhode Island 02/05/2022
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More information about this job:

Overview:

FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.


Responsibilities:

Under general supervision, using considerable judgment and initiative, provides general administrative support to a work group or executive(s).

Anticipates and prepares materials needed by the executive for conferences, correspondence, appointments, meetings, telephone calls, etc.

Composes and types correspondence and/or reports from dictation, verbal direction, or from knowledge of company policy or procedures. Files correspondence and other records.

Handles administrative details, usually of a confidential nature, on behalf of executive. Uses considerable judgment and initiative to determine the approach or action to take in nonroutine situations.

Assists in the development of the work group's budget, business planning, and related planning functions.

Schedules appointments for executive; arranges travel schedule and reservations.

Manage logistics and planning for meetings of up to 75 attendees and support global operations travel needs. This includes hotel blocks, ground transportation, and dinner events.

Analyzes complex information requests, prepares special or one time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.

Exercises independent judgment, analysis and freedom to act and resolve issues.

Qualifications:

  • High School diploma or equivalent; some college preferred!
  • 5+ years of administrative/secretarial experience supporting a work group or manager, including some executive secretarial experience
  • Thorough knowledge of MS Word, Excel and other spreadsheet or database software, as indicated by the position. Excellent keyboard skills, including typing speed and accuracy. Highly refined telephone skills; excellent written and verbal communication skills; significant interpersonal skills. Ability to establish and/or maintain filing systems; significant ability to handle confidential information and material.

We offer our employees a wide range of benefits including career long learning opportunities, tuition reimbursement, 401 (k), pension, flexible schedules, rich health and well-being programs, generous time off allowances, volunteer days and so much more!

FM Global is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.

Please note that all FM Global visitors, including external candidates interviewing for open positions will be required to be vaccinated and should be prepared to provide proof of vaccination.

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