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Executive Administrative Assistant

Administrative - Administrative Assistant, Other Careers Job ID 2021-11080 Johnston, Rhode Island 11/09/2021
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More information about this job:

Overview:

Job Summary:

Under minimum supervision, works independently using considerable judgment and initiative to handle all executive secretarial and administrative functions on behalf of a senior executive(s). This is an advanced working level reporting to Sr. Vice President. This role will support the IPD group in many tasks from preparing presentations to organizing travel, maintaining budget and staffing plan, assistance organizing WRP forums, etc.


Responsibilities:

Job Description:

Anticipates and prepares materials needed by the senior executive for conferences, correspondence, appointments, meetings, telephone calls, etc.  Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the new information with background office sources; draws attention to important parts or conflict.  Anticipates ways in which executive time may be saved. Composes correspondence requiring knowledge of executive's views, philosophy, and some understanding of technical matters; may sign for executive when technical or policy content has been authorized. Handles details of a confidential nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy, which can be assumed by this level of administrative assistant. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office which often cannot be brought to the attention of the executive. Schedules appointments for senior executive; arranges travel schedule and reservations. Reads outgoing correspondence for executive approval and alerts writers to any conflict with the file or departure from policies or executive's viewpoints; gives advice to resolve the problem. Assists in the development of the work group's budget, business planning, and related planning functions.

Qualifications:

Education

High School Diploma or Equivalent. Associates Degree strongly preferred

Years of Experience

Eight (8) years administrative/executive secretarial experience supporting senior management

Skills:

    • Thorough Knowledge of Microsoft Excel, Word, Teams, PowerPoint and other office productivity technologies
    • Excellent keyboard skills, including typing speed and accuracy
    • highly refined telephone skills
    • Excellent written and verbal communication skills
    • Proven ability to prioritize work and multi-task
    • Excellent collaboration and outstanding interpersonal skills
    • Attention to detail and accuracy
    • Ability to maintain confidentiality handling sensitive information and material.

Please note that all FM Global visitors, including external candidates interviewing for open positions will be required to be vaccinated and should be prepared to provide proof of vaccination.

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