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Corporate Engineering and Research Jobs and Careers at FM Global

Administrative Assistant to the Engineering department

Walnut Creek, California

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Overview

At FM Global, we work with many of the world’s largest organizations to help protect their commercial and industrial property against threats. Our field engineers specialize in a wide range of disciplines, including electrical, mechanical, chemical, civil and industrial engineering, as well as fire protection.

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Success Profile

What makes a successful Engineer at FM Global? Check out the traits we’re looking for and see if you have the right mix.

  • Attention to Detail
  • Customer Focus
  • Decisiveness & Judgment
  • Flexibility & Achieving Change
  • Gets Results
  • Influencing

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Our People

Hear what our employees have to say about working at FM Global

Gabriel

Sr. Consultant engineer
employee since 2007

Many times, the safety of entire communities is influenced by our work. On one project in Florida, I worked with a client to make sure a critical 911 communications facility would be operable during and after a Category 5 hurricane. Advising them on things like how to protect vital generator systems and helping them make costeffective design decisions, I had a hand in building something truly substantial. In the end, our client was happy to have a partner that understood and worked with them to meet their unique needs.

–Gabriel

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Benefits

  • Company Car

    Depending on your role, we offer a company vehicle to suit your traveling needs.

  • Retirement

    Your financial goals are important to us, so we offer retirement programs that reflect local policy and custom.

  • Career Development

    Your time at FM Global should be valuable and enriching, with plenty of opportunities for skills development and career growth.

  • Employee
    Incentive Plan

    Eligible employees participate in an incentive plan based on the company achieving its annual financial goals.

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Responsibilities

Job ID 2021-10303 Date posted 01/13/2021 Locations Walnut Creek, California;

More information about this job:

Overview:

FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.


Responsibilities:

This position is an administrative assistant role, this person will support Plan Review and Customer Service objectives and manage administrative functions on behalf of the Manager of Office & Engineering Training.

  • Plan Review Submittal Logging
    • Review Client engineering plan submittals
    • Enter the plan information into CEAM, verify contacts, research and confirm location and index numbers are entered/coded correctly, assign to appropriate engineer
    • Prepare plan review letter for assigned engineer
    • Research if we need and/or have engineering service authorization
  • Plan Review Follow Ups – Contact clients in the requested timeframe to determine if additional plans are coming
  • Letter Distribution – Proofread letter, verify distribution and send via email
  • Data management – Enter client provided data into CEAM’s impairment tracking system as well as upload documents and maintain electronic files
  • Compile and run various Plan Review reports for the MOET such as Active vs. On Hold plans, status of Reports reviews still in queue, and monitor inactive index numbers, etc.
  • Send reminders to the engineers scheduled to work in the office for plan review
  • Complete additional duties, as assigned, which support the MOET, Plan Review, and Customer Service function
  • Complete additional duties, as assigned, as needed within the Engineering Processing department

Qualifications:

  • College degree preferred and 2+ years’ experience supporting a work group and/or manager
  • Project coordination experience preferred
  • Excellent communication and interpersonal skills
  • Strong organization, time management and prioritizations skills
  • Exceptional interpersonal skills, capable of adapting quickly to constant changing priorities
  • Able to manage tasks and work under pressure to meet specific time sensitive requirements
  • Meticulous attention to detail and problem-solving skills will be critical to the success of this individual
  • Proven track record on leading and taking ownership of processes to keep various tasks running smoothly
  • Superior technical skills with all Microsoft office applications preferred, and the ability to proactively learn other programs swiftly to prevent any delays in meeting assigned objectives
  • Customer service oriented, self-motivated, self-directed, and eager to learn
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